Closing entries

Closing entries is located under both Period closing and Year-end closing.

If a reconciliation difference should occur in Reconciliation BS - Overview or in an appendix, you can create a closing entry by clicking on the scale icon.

When you create a closing entry from an account in the overview or from a main appendix, a name and an offset account will be suggested, based on your previous entries.

For these reconciliation accounts, the following offset accounts are proposed:

Reconciliation account	Offset account
2513	5191
2920	7090
2910	7010
1400	4900
2514	7530
2515	7550
1720	5615

You can also go to Closing entries and create the closing entry there. Here, a list of all closing entries that have been created is displayed. You can expand each closing entry to view the details. Any deleted closing entries will be hidden by default. You can display them by using the Show deleted closing entries toggle.

• When dimensions such as cost centres and projects exist in your accounting, you can use them when creating the closing entry. Dimensions can be connected to any account.

• A closing entry must be saved with a date in the active period. If you are in a year-end period, it must be a date in the last month.

• After saving it for the first time, you can attach supporting documents to your financial statements in Excel, Word, pdf or image format. Each entry can hold as many as 12 files and you can upload files of up to 10 MB.

System journal entries

In addition to the closing entries you create yourself, there are some entries that are generated automatically by the system, so-called S-vouchers.

• A closing entry for change of additional depreciation of machinery and equipment is automatically created, based on the choice you have made for provision or resolution in Year-end closing - Calculate tax - Tax adjustments - Additional depreciation of machinery/equipment.
• A closing entry for this year's result, income tax and change of tax allocation reserve is automatically created, based on your choice for allocation or reversal in Year-end closing - Calculate tax - Profit/loss planning.
• If the appendix Summary of the year's tax liability/claim (which is automatically generated after making a choice for allocation or reversal in Year-end closing - Calculate tax - Tax adjustments - Profit/loss planning) is connected to one or several sub-appendices or accounts for tax liabilities, a closing entry which transfers the amounts from the sub-accounts to the selected main account for tax liability is automatically generated. The option to create the closing entry is enabled by default but can be turned off by de-selecting the Create closing entry automatically toggle on the appendix Summary of the year's tax liability/claim.
• The closing entry Rebooking of balances on deposit and withdrawal accounts to the account for Equity (sole proprietorships) is automatically created when you add the Equity specification for sole proprietorships appendix. This one empties the accounts mapped to the reference accounts 2011-2018 and transfers their balances to the selected equity account. These rebookings are displayed as own rows on the main appendix for the accounts in question. This closing entry is possible to mark for Not applicable for transfer.
• The closing entry Booking of profit for the year (sole proprietorships) is automatically created when you add the Equity specification for sole proprietorships appendix. This one registers the profit for the year, by retrieving the amount for Calculated profit/loss in the income statement and deducting the recorded amounts (if any) on accounts mapped to reference account 8999. This closing entry is possible to mark for Not applicable for transfer.
• When using the data sources Manual entry or SIE1 import, a closing entry named Automatic system voucher based on manually entered balances will be automatically created and will include the changes for each account.

If you want to print all closing entries, you do this via Report Center.

If you import accounting data into Tax & Annual accounts again, you will be asked if you want to exclude the closing entries that you have created in Tax & Annual accounts from the account balances. They will then get the Transferred-Excluded status.

Entries with the status Transferred-Excluded are not included in the balances in Tax & Annual accounts, since we assume that these entries have been recorded in your accounting and are included in the new import.

Only closing with the statuses Not transferred and Transferred (and Not applicable for transfer, if you are working in the year-end period) affect the balances in Tax & Annual accounts.

Related topics

Searchword : System voucher, closing voucher, year-end voucher